Downloading McKesson Invoices and Automatically Reconciling Purchase Orders

A ONE-CLICK OPTION TO DOWNLOAD INVOICES AND RECONCILE PURCHASE ORDERS

Follow this process if YES is selected as the Auto Reconcile All Purchase Orders preference.

 

McKesson invoices are downloaded from the Orders tab in the McKesson Supplier folder and applied to corresponding McKesson purchase orders, which are immediately reconciled.

Note: Before starting, you will need PharmaClik user credentials. These are the same credentials used to log into the PharmaClik ordering website.

Download and Apply Invoices

1. Select More > Supplier.
2. Search for and select the appropriate McKesson supplier.
3. Confirm the Acct. # and Cust. # match the PharmaClik website. Update the number(s) in PharmaClik Rx if they are incorrect. The Acct. # may not be the same as the Cust. #. Select Save.

   Note: You only need to perform this step the first time you use Web Services to download invoices or when there’s a change in Account or Customer Numbers.

   

4. Select the Orders tab.

   Note: The Orders tab lists all OPEN and SENT McKesson purchase orders. The invoices will be used to reconcile SENT purchase orders.

5. Select Download.

   

6. The Invoice Download window opens.  Enter your PharmaClik User ID and PharmaClik Password (these are the same credentials used to access the PharmaClik ordering website).

   

7. Choose a Start Date and End Date for the invoices to download.

   Tip: The Start Date pre-populates with the last download date, while the End Date defaults to today. All invoices from the specified time period will be downloaded.

8. The Invoice List displays the invoices available for download. Use the Select All button or highlight the invoice(s) to be downloaded.

   

   Note: Invoices are sorted based on whether or not they have been previously downloaded. Ones that haven't been downloaded have a blank Download Date and are listed at the top of the window.

9. Select Reconcile. The invoices are downloaded and applied to the corresponding SENT purchase orders, then the purchase orders are automatically reconciled.

10. The Purchase Order #'s Reconciled prompt indicates the list of reconciled orders. Take note of these numbers (optional) and select OK.

    

11. If there are any discrepancies between a purchase order and an invoice, the Auto-Reconcile Exceptions Report prints as soon as the invoice is applied. This report can be used to make manual adjustments to the reconciled products.